AutoDesk FlexSim - Assign/Unassign Licensing

Overview

FlexSim is a simulation modeling application licensed through Autodesk at SHSU. Each user will need to be assigned a license..

Licenses must be manually granted and revoked as needed based on course enrollment. There is no automated provisioning at this time; a ticket will need to be placed with IT so the appropriate team can assign seats when a course requires FlexSim and remove them when students drop or a course concludes.

Staff will need to work with the course instructor(s) as we do not receive alerts for course enrollment/drop.

Access to the Autodesk portal is managed through a shared account stored in LastPass. Because the account uses MFA, logging in requires a one-time passcode delivered to the contracts mailbox.

Accessing the Autodesk Portal

  • Open LastPass and navigate to the 'Shared-Software Licensing' folder.
  • Locate the Autodesk entry and click Launch. This will automatically log in with the appropriate shared account credentials.
    • Because the account uses MFA, a one-time passcode will be sent to the contracts mailbox. Have the passcode forwarded to you and enter it to complete login.

Navigating to FlexSim User Management

  1. Once logged in, click User Management in the top navigation bar.
  2. Select User Management by product.
  3. Search for FlexSim.
  4. Review the list of currently assigned users and their seat source (e.g., Pool).

Assigning a Single User

  1. Click Assign Users.
  2. In the Assign Users dialog, confirm the Assign tab is selected.
  3. In the Names and email addresses field, type the user's full name followed by their email address in angle brackets:
    • —First Last <emailAddress@>
    • For example:
    • —Sammy Bearkat <fakeSammyEmail@shsu.edu>
  4. Select the user from the dropdown that appears and click Add.
  5. Confirm that Assign seat from is set to Pool.
  6. Click Assign all items to complete the assignment.

Assigning Multiple Users via CSV Import

  1. Click Assign Users.
  2. In the Assign Users dialog, select the Import tab.
    • Prepare a CSV file with the following structure. Row 1 is a header row and will be ignored by the system. Begin entering users on row 2. Each user must be on a separate row. The Subscription ID column is optional — leave it blank to assign from the general pool.
      • —First name,Last name,E-mail address,Subscription ID John,Smith,jsmith@shsu.edu, Jane,Doe,jdoe@shsu.edu,
  3. Click Upload CSV file and select the prepared file.
  4. Click Assign all items to complete the bulk assignment.
    • Note: Users that already have access to FlexSim will not be assigned a duplicate seat. Users will not receive email notifications when assigned via CSV import.

Removing a User's License

  1. Navigate to User Management > User Management by product and search for FlexSim.
  2. Locate the user to be removed in the assigned users list.
  3. Select the option to unassign the license for that user.
  4. Confirm the user no longer appears in the assigned users list.
    • Note: Licenses should be revoked when a student drops the course or when a course no longer requires FlexSim access.
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