Outlook: Sharing a Calendar

Any personal/created calendars or owned shared calendar such as department calendars, rooms and resources can be shared.

To learn more, watch this brief video or use the step by step instructions below.

Step-by-step instructions:

1. Select Calendar from the Navigation Pane at the bottom of the Folder Pane or Compact View.
2. Select a Calendar to share. In the Share group of the Home tab on the ribbon, select Share Calendar.
3. When a new email will open with the calendar sharing information, select the recipients that you would like to share your calendar with. (You can request permission to view the recipients calendar if desired.)
4. Choose the Details of the calendar items that is shared with the recipient.
   • Availability Only (Time will be shown as “Free”, “Busy”, “Tentative”, “Working Elsewhere”, or “Out of Office”)
   • Limited Details (Includes the availability and subjects of calendar items)
   • Full Details (Includes the availability and full details of calendar items)
5. Type the body of an email (if necessary).
6. Select Send.

The recipient will receive an email that a calendar was shared and the calendar will be listed in the Calendar Pane of the recipient.

Visit Outlook training - Microsoft Support for additional Outlook training.