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Ad Astra is the central online calendar for SHSU events and room reservations. Those with the proper approval can use Ad Astra to search for events, add events, and reserve rooms. Any events added with Ad Astra will be displayed on the Campus Events page.
Search for Events
- Go to Ad Astra and log in with your SHSU username and password.
- At the top of the page you will see a number of tabs. Select the Events tab.
- Then choose Events when the next screen appears.
- You can filter through all the events in Ad Astra by: keyword, Start Date/End Date or day of the week.
- Once you have selected what you want to search, select Search at the bottom of the page.
The results of your search will be populated in the adjacent window.
Add an Event
- Go to Ad Astra and log in with your SHSU username and password
- At the top of the page you will see a number of tabs. Select the Events tab.
- Choose Events when the next screen appears.
- Select Add an Event on the next page.
- Name your event.
- Select who the customer is. (In most cases the customer is your department.)
- Select the contact. (Contacts are dependent upon the customer that is selected.)
- Add a description date and time (optional).
- Select an event type.
- Leave the owner set to yourself.
- Check Featured Event and then select Add Meeting.
- Select a Meeting type from the drop down menu.
- Set a maximum attendance.
- Uncheck Requires Room.
- Set the start date and time.
- Set the end date and time.
- Select Add Meeting.
- Select Save at the top left corner of the page.
- Select Save again.
- In about 10 minutes, your event will show up on the SHSU events page.
Reserving a Computer Lab
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View the SHSU Room Technology site to ensure the lab meets your technology requirements.
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Go to Ad Astra and log in with your SHSU username and password.
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Go to the Events Tab, and then select Event Request.
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Select Computer Lab Reservations in the drop down list to select the Computer Lab Request Form.
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Enter the Contact Information (the Requestor and the Professor information are required).
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Under Event Details section of the form, enter the Title of the Meeting. (The Title of the Meeting must be the Course Name, for example MATH 3333.)
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Enter the Class and Section Number, CRN Number, Type of Instruction, and Number of attendees.
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Under Event Meetings section of the form, fill in the Meeting Name, and Meeting Type. For the Meeting Type, select Lab from the drop down menu. Include the Maximum number of Attendees.
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Under Meeting Recurrence section of the form, choose the date/time frame of your lab request. Notice the three tabs, Single Meeting, Recurring, and Spanning. Select the appropriate one, enter the Meeting start/end Date and Time for the reservation, and click Create.
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Your meeting is now listed under the Meetings section of the form. Click the box next to the meeting to select it. Then click Assign Rooms.
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Another window will open up to Assign Room. You will see a list of all of the computer labs including the Main Campus, and The Woodlands Center (All of The Woodlands Center labs begin with, TWC). Find a room that shows to be Available for your meeting and click on it once. The item should turn green and show that it is selected. To change your mind, click on the green Selected area, and it will be deselected. You can then choose another.
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Click OK to save.
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Complete the remaining Room and Resource Needs and Other Information section of the form.
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Click Save at the top left hand corner of the window.